Agile Courts

Agile Courts

Established 1972 · Serving the Caribbean for 54 years

▾ Tasks

▾ My Upcoming Jobs

▾ Open Jobs

Plan. Build. Track. Deliver.

▾ Weather & hurricane watch

Customer cards — every client, with contacts, properties, enquiries and proposals.

Company	Properties / Islands	Status	Owner	Open

Select a customer to view details, or click "+ New Customer" to add one.

Every proposal, newest first.

Title	Customer / Property	Status	Total	Created	Deadline

Quick Quote — a printed quote becomes a card in the first column.

Contracts signed before this CRM existed — in Buildertrend, on DocuSign — have no record here, so there is nothing for a change order to vary and nothing for job costing to measure against. Upload the signed PDF and it is read for you: the client, the Contract Sum, every priced line and the payment schedule. You check it, choose the client and site, and nothing is written until you import.

Caribbean USA South America Other 🚢 Shipment in transit 👷 Confirmed on site 📋 Scheduled People on Auto-refresh

Every open job's phases show up here on their planned dates, whether or not crew is assigned yet — click a job block to assign someone. Filter to one job or one crew member, or leave both on "All" for the company-wide view.

Job schedule (click to assign crew) On a job (away) Home Away (other) Blackout

Add a job

For a job already underway or already sold — quoted and paid under the old contract, procurement done, materials shipped — so it can be scheduled and run here from today. Nothing on the pipeline is created.

Start from the signed contract — optional

A Buildertrend PDF fills in the client, site, works and signature below — check them. A scan, Word file or photo is kept just the same. It is filed in the job's Files as Signed contract, office only: the crew never see it.

1 · The job

Customer Property Job name What is being built

Courts on this job

Status Estimated start Target completion

Notes

2 · Where it stands

Quoted and signed outside this system

Where Their job number or reference

Procurement complete — materials already bought Payments received — deposit and progress payments made under the old contract Materials already on site

With these ticked the job's cards read "done under the old contract" instead of asking for orders, a deposit or shipments that happened elsewhere. Untick anything that still has to happen here.

3 · Crew for the field

Tick who is on this job. They see it in the mobile app straight away.

Loading the crew…

On site from Until

4 · Phases

Templates lay phases back to back from the start date; edit anything after. Phases already finished can be marked Complete.

#	Phase	Sport	Court	Planned start	Planned end	Status	Client sees

Select an open job to manage its phases, crew, and schedule.

Who's available?

Client Gantt groups phases by sport, no crew names or internal notes — safe to share. Crew Gantt shows every phase with who's assigned. Both support Week / Month / Quarter / Whole Job zoom, and Print / Save as PDF exports whichever view is on screen.

Select an open job above to see its Gantt charts.

A recap for one person on one job, built from what is already recorded — their daily logs, the weather log, the close-out count, the shipments raised while they were on site, and the phase dates. It carries a profitability score out of 10 for Agile during their time on the job. Read it with them: the weather lines are context, the avoidable lines are the conversation.

Pick a job and a person.

Preset, reusable phase sequences you can apply to any job to bulk-build its schedule instead of adding every phase by hand. A template can cover one sport (e.g. "Standard Pickleball Court Build") or bundle several sports/courts for jobs you always build the same multi-court way. Typical durations shown while editing are "learnt" from completed jobs with a matching task name and sport, and refresh whenever a phase is marked Complete.

The crew's daily logs, newest first. Filter to one job, or leave on "All jobs" for the company-wide feed.

Client-ready weekly updates, written from the daily logs and anything added from the office or shipping. Open one to read it in full, edit it, preview it as the client sees it, and save it to PDF.

Loading…

Loading…

Loading…

Loading…

Loading…

Every job with a signed proposal and a cost budget, company-wide. Filter to one job, or to every job that started in a given quarter/year for reporting.

These are the budgets allocated to the team. What each job has actually cost — crew days from the daily logs and the crew’s own timesheets, cash labour, receipts, travel and card spending — is on Live Job Cost.

Job	Proposal	Status	Revised Price	Created

What every material, labour hour and piece of equipment costs Agile Courts. Cost items are the building blocks; assemblies combine them into one installed price (e.g. "4' aluminium fence, installed") that quotes use automatically. Admins and Procurement keep it up to date (prices, suppliers, weights and sizes); deleting and the markup stay with an Admin. Everyone else sees the client price, never the cost.

Standard Materials markup % % Shown to clients as an informational note on the proposal's cost breakdown page — it isn't re-applied to pricing automatically.

Loading…

Key	Name	Unit	Components	Cost	Client Price

What we have bought that has not arrived yet. Nothing here counts as stock on hand — it only moves the stock level when somebody confirms it and counts it in.

Loading…

Loading…

Agile News

What the other crews are doing.

Loading…

Loading…

Loading…

My time off

Loading…

Loading…

Loading…

Loading…

Loading…

Ask anything about a job's contract, specs, meetings, schedule or shipping — answers cite their source. The assistant never gives out contract values or costs, to anyone.

Wah gwan, I’m Selassie — King of Courts, Lord of Lords. Ask about any job, any shipment or any stock — e.g. “What fence height did we agree for Sandy Lane?”, “What does CO-2026-00004 cover?”, “Where’s the nearest drum of court patch to Harbour Island?”

Name	Email	Role	Based	Sees costs?	Approvals	Specialties	Status

New Purchase Order

Supplier name PO number

Related job (optional) Tracking template (shipments raised here only — procurement orders bring their own) Description Notes

Line Items

Description	Qty	Unit	Unit cost	Link

Upload Supplier PO

Upload a PDF or a photo of the purchase order and this will try to read the supplier, PO #, and line items for you to check — nothing is saved until you review it below and confirm.

PO file (PDF or photo — JPG/PNG)

New User

Name * Email * Email them a link to choose their own password — recommended; nobody has to pass a password on Password * Role Second role — only if they do two jobs. Leave blank otherwise. Based Can view costs (what we pay — material and stock costs) Can view sales prices (what we charge — proposals, quotes, client prices. Untick for someone who plans the build but has no business seeing the sell side.) Can approve Procurement orders Any two approvers must sign off a job's first order. Can give the Shipping sign-off One approver releases a job's first shipment. Day rate to the company What a day of this person on site costs the company (wages, not the charge-out rate). Used for labour actuals on Forecast vs Actual; leave blank to use the company default. Can raise Change Orders Granted per person, not by role — off by default, including for Admins. Can change proposal prices Edit the unit price on a Draft proposal's lines. Granted per person, off by default — Evan and Nick. Can manage cost categories Create new categories in the Cost Items catalogue (inside an existing group). Admin and Procurement can already. Can manage sales items Add and edit the items we sell on Material Sales → Items, and add missing items to the Cost Items catalogue from an order. On for Procurement. Can record payments received Granted per person, off by default. Recording the deposit is what starts a job; everyone can still see what has been received. Can add and adjust team members (the Team screen — people only, never costs or approvals. Operations Managers have this already.) Active

Specialties / qualifications

For scheduling reference only — shown as badges when assigning crew to a job, never used to block an assignment. Manage the list itself from "Manage Specialties" on the Team page.

Manage Specialties

Field team qualifications like "Acrylic Surface Specialist" or "Asphalt Specialist" — add, rename, or delete anytime. These show as badges on the Team page and wherever crew get assigned to a job; nothing here blocks an assignment.

Name